Privacy Statement

Important: By submitting personal data to us, you aree that it may be processed by us in the manner described below.

We are committed to the online privacy of all of our users. This Privacy Statement describes our current practices with regard to Personal Data collected by us from you. The term “Personal Data” refers to information about you personally. Because of changes in the law and the changing nature of technology, our data practices will change from time to time. If and when our data practices change we will (as soon as practicable) post the changes on our web site to notify you of the changes. We encourage you to check this page frequently.

This statement applies to the collection and use of personal data both for the purposes of the processing of registration details for activities and events held by 3rd party providers utilising the ClearBookings bookings platform and payments associated with these registration processes.

1.0 COLLECTION AND USE OF PERSONAL DATA
1.1. Registration for events or activities held by providers using the ClearBookings platform.

In order to process your registration request for events held by providers using the ClearBookings bookings platform we will be required to collect information which may include but is not limited to the following

Contact E-mail address
Contact Phone number
Name
Address
Date of birth
Age of participants
Details relating to health
Other details pertinent to particular event organisers
In order to process payments associated with the registration for events we will be required to collect the following information:

-Credit Card/Debit Card details

1.2. USE OF IP ADDRESS

We may use your IP address to help diagnose problems with our server and to administer our web site. An IP address is a numeric code that identifies your computer on a network or the Internet.

We confirm that we shall not use your personal data for any other purpose and that we shall not contact you about any matter unrelated to the processing of your payment. We will not share your Personal Data with any other company except for the event provider for whom we operate the registration and booking service for and which you have chosen to register for.

Payments through our website are processed through the payment gateway of choice of the event provider. Current available choices are by Realex Secure Payment systems and Stripe.

2.0 DATA INTEGRITY AND SECURITY
We strive to maintain the reliability, accuracy, completeness and currency of Personal Data in our databases and to protect the privacy and security of our databases. Our servers and our databases are protected by industry standard security technology. The employees who have access to Personal Data have been trained to handle such data properly and in accordance with our security protocols. Although we cannot guarantee against any loss, misuse, unauthorised disclosure, alteration or destruction of data, we take all reasonable steps to prevent this from happening.

3.0 DATA ACCESS AND CORRECTIONS
Upon receipt of your written request and enough information to permit us to identify your Personal Data, we will disclose to you the Personal Data we hold about you. We will also correct, amend or delete any Personal Data that is inaccurate.

Your request will be dealt with promptly and in any event will not take more than 40 days to process. You should include any personal identifiers which you have supplied during your visit to our website (e.g. name, e-mail address etc).

If you wish to access or correct your Personal Data or if you have any questions about this Privacy Policy or concerns about the way we process your Personal Data, please email our data protection officer at info@clearbookings.com or alternatively write to Accounts Administration, ClearBookings Ltd, The PorterShed, Galway City Innovation District, Eyre Square, Galway. We do not charge for complying with a correction request, however, for requests for Personal Data, we may charge a small fee to cover our costs.

4.0 COOKIES
We use so-called “cookies” to extend the operability of our website and make its use more convenient for you. “Cookies” mean that data can be saved on your computer when you visit our website. You have the option of preventing cookies being stored on your computer by altering your browser settings, however this will limit your use of our website We do not use 3rd Party / Tracking / Advertising cookies.

5.0 DATA COLLECTION BY THE USE OF GOOGLE ANALYTICS
Our website uses Google Analytics, a web analysis service. Both Google and Google Analytics use so-called “cookies”. These are small text files that are stored on your computer and allow your use of the website to be analysed. Google Analytics collects information on your operating system, browser, IP address, the previous website visited (Referrer URL) and the date and time you visited our website. Information about your use of our website generated by this text file is transmitted to a Google server in the USA and stored there. Google uses this information to analyse your use of our website, to compile reports on website activity for website operators and provide other services associated with website use and internet use. Google passes this information onto third parties where this is statutorily prescribed or where third parties process this data on behalf of Google. This use is anonymous or uses pseudonyms. You can find more information about this from Google www.google.com/intl/de/privacypolicy.html

6.0 COLLECTION AND SAVING OF USAGE DATA
We collect and store data, such as the date and time of the website access and the page from which you called up our site etc., to optimise our website. This is done anonymously without personally identifying the user of the site. User profiles are also created by the use of pseudonyms. Here too, there is no link between the person behind the pseudonym and the usage data collected. We also use cookies to collect and store usage data. These are small text files that are stored on your computer and are used to store statistical information, like the operating system, your internet use program (browser), IP address, the website previously visited (Referrer URL) and the time of visit. We only collect this data for statistical purposes to further enhance our website and make our online presence even more attractive. This data is only collected and saved anonymously or under a pseudonym and cannot be traced back to you as an individual.

7.0 ASSIGNED USE OF DATA
We adhere to the principle of the assigned use of data and only collect, process and store your personal information for the purpose for which you have communicated it to us. Your personal data will not be passed to third parties without your express permission, where this is not necessary to provide the service or complete the contract. We will also only transmit your data to state institutions and authorities authorised to access this information within the scope of our statutory duty of disclosure or if we are obliged to disclose this data by a court judgement.

We take data protection within our company very seriously. Our staff and contracted service companies have a duty of confidentiality and adhere to legal data protection regulations.

8.0 RIGHT OF INFORMATION AND WITHDRAWAL
You can obtain information free of charge at any time about the data we have saved about you without the need to give a reason. You can block, rectify or delete at any time data that we have saved about you. You can also at any time and without giving a reason revoke the consent you have given us to collect and use your data. To do so, please contact the address given in the Legal Notice section. We would be happy at any time to answer any other questions you may have about our data protection information and the processing of your personal data.

Please note that data protection regulations and the handling of data protection, for instance by Google, can continuously change. It is therefore advisable and necessary to keep up to date with changes to statutory regulations and the policies adopted by companies, like Google.